Opening Position: Russian-speaking Personal Assistant (EA) for the Managing Director
Location: Dubai, UAE
Job Description
WhatOx's Dubai client, a boutique asset management firm, is seeking a smart, hard-working, and proactive Russian-speaking Personal Assistant (EA) to support their busy Managing Director (MD) and Head of Business Development.
The position requires a five-day-a-week presence in the Dubai office. Candidates willing to relocate and highly qualified will be considered.
An MD is seeking a "right hand"—a Russian-speaking assistant who will support them in all business processes and, if necessary, act as their substitute. This includes full email and calendar management, the ability to anticipate the manager's needs, and the ability to work directly with clients and act as their first point of contact.
…we are seeking a true, trustworthy assistant who is willing to provide autonomy and opportunities for professional growth based on their abilities and performance. The previous assistant worked with them for 3.5 years and was promoted. The company is seeking a Russian-speaking assistant, as the MD has many clients from the CIS region.
Working conditions:
- Salary: AED 20,000 – 25,000 per month
- Bonus: discretionary bonus from the manager
- Vacation: 22 days
- Medical insurance: Yes
- Schedule: from 10:00 to 18:00, Monday through Friday
- Getting Started: Preferably as soon as possible, but the company is willing to wait for a specialist to process the notification (the main thing is to find a suitable candidate for the long term)
Responsibilities of the Russian-speaking Personal Assistant (EA):
- Managing the Calendar of a Busy MD
- Full management of incoming mail, preparation of draft responses and communication on behalf of the manager
- Answering incoming calls, receiving messages
- Organizing meetings and catering for the MD and his team
- Maintaining a global conference calendar
- Organizing international trips (at least once a month)
- Preparing analytical packages and necessary information for meetings
- Interacting with clients, the first point of contact for any requests
- Organization of quarterly board meetings (international)
- General administrative support for the director (document processing, certification of copies, signature collection)
- Processing invoices and expense reports
- CRM system management, assistance with client onboarding (including KYC and compliance)
- Substitution of other assistants (EA) during vacation periods
Requirements:
- 2+ years of experience as a personal assistant (EA) in a corporate environment
- Experience in financial services would be an advantage (but not required)
- Fluency in Russian and English (written and spoken) at a very high level
- Ability to effectively manage a large and varied workload while maintaining high standards
- Must be bright
- Sociability, ease of communication
- Independence (does not require constant supervision)
- Highly organized and able to multitask
- A desire to learn and an inquisitive mind
- Excellent knowledge of Microsoft Office, advanced calendar management skills in Outlook
About the company:
The successful candidate must be fluent in Russian and English. The office is an international team of 30 people. The ideal candidate will fit well with the team.
Important note:
Unfortunately, due to the extremely high volume of responses, we are unable to respond to each individual individually. If you have not received a response from us within five business days, it means you are not a suitable candidate for this position.
Open role in Dubai.