documentsthat need to be prepared after receiving a slot to apply for a national D visa to Poland using the Pole's Card through the Polish Consulate in Dubai.
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🇵🇱 Preparing documents for applying for a D visa (Pole's Card)
VFS Global — Polish Consulate in Dubai
Once you have received a confirmed slot for application, please prepare the following documents in original and copies.
All documents must be neatly printed and arranged in the order shown below.
📘 1. Key documents
- Russian passport (valid for at least 15 months from the date of submission)
- A copy of the page with photo and personal information
- A copy of all pages with visas and stamps (if any)
- A copy of the Russian national passport (data and registration pages)
🪪 2. Documents confirming legal residence in the UAE
Mandatory presentation originals And copies:
- Original Emirates ID (For verification purposes, ⚠️ The original Emirates ID remains with you; the consulate will not take it.)
- A copy of the Emirates ID - on both sides
- A copy of the UAE residence visa (passport page)
- A copy of the page with the most recent entry stamp into the UAE (sometimes required to confirm entry date)
- Residence confirmation — upon request (for example, if the company is indicated on the visa, but the actual residential address is different)
- Proof of employment or sponsor:
- copy Labor Card/Employment Contract, or
- NOC (No Objection Certificate) from your employer/sponsor (if you work for a company in the UAE)
⚠️ NOC is not always required, but may be requested by the consulate to confirm that the employer does not object to the trip.
📄 3. Documents related to the Pole's Card
- The original Pole's Card
- Copy of the Pole's Card (double-sided)
- If available - certificate or confirmation of Polish origin (if required when applying for a visa for the first time)
4. Documents confirming residence in Poland
- Certificate of residence in Poland, containing:
- Your personal data
- Full residential address
- Host party details (full name, contact information, passport details/PESEL)
- Period of residence
- Signature of the receiving person
It is recommended to have the document notarized by a notary.
… instead of a private invitation can be provided documents from a hotel or rented apartment, if you plan to stay in a hotel or rented accommodation.
🏨 If you are staying at a hotel:
- Will do hotel reservation confirmation (on official letterhead, with logo).
- The document must indicate:
- Your name,
- Hotel address,
- Dates of stay,
- Hotel contact details.
🏠 If you rent an apartment:
- Can be provided residential lease agreement or written confirmation from the landlord.
- Please specify:
- Full address,
- Rental period,
- Name and signature of the landlord (preferably with a copy of his ID or PESEL).
Recommendation:
For greater reliability (especially when applying for a D visa), it is advisable that the document be in Polish or English And notarized, if it is a private invitation.
5. Financial documents
A complete list of documents accepted:
- Bank statement for the last 3 months in your name, certified by the bank's signature and seal. If you have multiple accounts, you can attach all active ones.
- Certificate from work (Employment Letter) stating the position, salary and confirmation of employment.
- Employment contract or a copy of the contract confirming regular income.
- Documents on other sources of income, if any - for example, rental income, dividends, business income.
- Credit cards with a confirmed limit — are sometimes accepted as additional proof of financial solvency.
- Cash — it is advisable to have a minimum supply for the first days of your stay (sometimes you are asked to show it on site).
💡 Recommendation: It is better to provide all documents on in English or with a notarized translation into English/Polish to avoid delays during the application process. For the D visa application process, the original documents and (if possible) an English translation are sufficient. Legalization or the participation of a sworn translator is not required.
6. Questionnaire and application
- Printed questionnaire.
- Signature of the applicant at the bottom of the questionnaire
- The signature must match the signature in the passport
🖼️ 7. Photos
- 2 color photographs 3.5×4.5 cm
- White background
- No glasses, no hats
- The photo is not older than 6 months
8. Payment and confirmation
- Confirm your appointment
- Print out the slot confirmation email
- Funds to pay the visa and service fees (cash in dirhams or card, depending on VFS requirements).
9. Additionally (if available)
- Marriage certificate/birth certificate of children (if traveling together)
- Copies of visas and permits from other countries (if any)
- Invitations from Polish relatives or employers
On the day of submission
📍 Address:
VFS Center, Blue Bay Tower A, Cluster N, Jumeirah Lakes Towers (JLT), Dubai
(Near the metro station) DMCC)
⏰ Be on time, take all originals and copies of documents.
After submitting, you will receive a receipt and can track the status of your application online.
📞 Contact information:
Whatox Concierge – Escort in the UAE
📧 Dubai@Whatox.com
📱 WhatsApp: +971 55 709 0383
Frequently Asked Questions (FAQ) - Visa D with the Pole's Card
Q1: How much does the visa and service fee for a D visa with a Pole's Card cost in Dubai and how can it be paid?
A: There are two fees required to submit an application:
- Consular fee — 582 AED. This fee is charged by the consulate for processing the application.
- Service fee — 135 euros (or the equivalent in dirhams at the current exchange rate). This fee covers the cost of accepting and processing documents.
Both fees can be paid in cash in dirhams or by credit card. It is recommended to check in advance whether international cards (Visa, MasterCard) and cards issued in the UAE are accepted for paying the service fee in euros.
💡 Advice: Please keep all receipts and payment confirmations for future reference.
Q2: When and how is the service fee for a D visa paid using the Pole's Card?
A: A service fee (135 EUR or equivalent in AED) is payable on the day of submitting documents at the VFS Global visa application centre in Dubai.
Payment process:
- After all documents have been checked by a VFS employee, you pay the fee in cash in dirhams or by bank card (depending on the center’s requirements).
- Payment is made on site, there is no need to pay in advance.
- The consular fee (e.g. 582 AED) can also be paid at the same time, if allowed by the visa application centre.
- Only after payment of the service fee are the documents transferred to the consulate for review.
💡 Tip: Keep receipts for both payments for confirmation and tracking of your visa status.
Q3: What documents confirm legal residence in the UAE?
A: Emirates ID (original and copy), copy of residence visa in passport, copy of latest entry stamp, and if required, residence certificate and confirmation from employer (NOC or Labour Contract).
Q4: Is it possible to use a hotel or rented apartment instead of a private invitation in Poland?
A: Yes, a hotel reservation confirmation or apartment rental agreement can be used in place of a private invitation. The documents must include your information, residential address, dates of stay, and the host's signature. A Polish/English translation and notarization are recommended for private accommodation.
Q5: Do financial documents need to be legalized or notarized?
A: At the stage of applying for a D visa at the Polish Consulate in Dubai, legalization and the participation of a sworn translator are required. not requiredOriginal documents and (if possible) English or Polish translations are sufficient. An apostille or sworn translation may only be required when applying for a residence permit (Karta Pobytu).
Q6: What financial documents need to be provided?
A: Bank statements for the last 3 months, employment certificate, employment contract, documents on other income (rent, dividends, business), credit cards with a confirmed limit and a minimum supply of cash for the first days of stay.
Q7: Are translations of documents required for visa application?
A: Translations into English or Polish desirable, but are not required for the initial application. Notarized translations will only be required for subsequent residence permit applications.
Q8: Is it possible to get a passport early while the visa is being processed?
A: Yes, but this will delay the review process and may result in a refusal. Early refund is only possible upon formal request to the consulate and in exceptional cases.
Q9: What are the steps after receiving a D visa in Poland?
A: Register your place of residence (zameldowanie) and apply for a residence permit (Karta Pobytu), which extends the legality of your stay even after your visa expires.
